Do you know everything you need to know about the 10 most frequently cited Occupational Safety and Health Administration standards? In this series, we’re exploring the most common OSHA violations, one by one. Keep reading to learn about OSHA’s hazard communication standards.
OSHA’s Hazard Communication Standard: What It Is
“OSHA’s Hazard Communication Standard (HCS) is based on a simple concept—that employees have both a need and a right to know the hazards and identities of the chemicals they are exposed to when working. They also need to know what protective measures are available to prevent adverse effects from occurring. OSHA designed the HCS to provide employees with the information they need to know.” (Source)
The HCS is the way you’re supposed to inform your employees about dangerous chemicals in the workplace. It’s a set of rules that covers labeling and tracking chemicals, as well as employee training on chemicals.
Substances that fall under the HCS include…
- lead, mercury, and other heavy metals
- petroleum products
…and many more. In fact, according to OSHA, “[m]ost chemicals used in the workplace have some hazard potential, and thus will be covered by the rule.” For a full index of chemicals overseen by OSHA, click here.
Under the HCS, the following needs to be in place anywhere workers could be exposed to hazardous substances:
- material safety data sheets (MSDS or SDS for short) for every chemical on the jobsite
- a written hazard communication plan
- comprehensive hazard communication training for all workers who may be exposed to hazardous chemicals
Why Hazard Communication Standard Violations Happen
HCS violations usually happen because of the complexity and paperwork involved in compliance.
Organizations may fail to label their chemical containers properly, leave certain substances off of their chemical inventory lists, neglect to obtain SDS from manufacturers, or some combination of the above.
Many organizations get cited for not maintaining a hazard communication plan, or for failing to include necessary information in the written plan.
Sometimes, gaps in training can lead to violations. If not all workers have been trained, or if the training courses are incomplete or out of date, the organization can expect trouble from OSHA.
What You Stand to Lose When Hazard Communication Standard Violations Happen
Direct costs: OSHA penalties can exceed $14,502 per violation—and as much per day for every day the issue hasn’t been fixed by OSHA’s deadline. The fine for a willful or repeated violation can be 10 times as much.
- workers’ compensation claims from workers injured by chemical exposure
- lost productivity during and after an incident
- lowered workforce morale due to fear and uncertainty around chemical exposure
- labor hours spent tracking down and applying labels
- expenses of cleaning and replacing any damaged equipment after an accident due to hazard miscommunication
- legal and compliance fees
- negative publicity and reputational damage
Signs You’re at Risk of an OSHA Hazard Communication Standard Violation
How to Avoid an HCS Violation: Prevention Checklist
You Don’t Have to Manage Your OSHA Requirements Alone
Have questions? Looking for more detailed OSHA compliance guidance?
KPA is here to help.
To truly protect your workforce and bottom line, you’ll need in-depth information—and not just about OSHA’s top 10, but every potential hazard that exists in your organization. You’ll also need to conduct a thorough evaluation of your facilities to identify current gaps and risk areas.
KPA’s unique combination of software, training, and consulting services can provide the coverage your people and your organization need. For more information and guidance about preventing a hazard communication violation, please contact us.