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Safety and workplace compliance regulations and rules can come from many sources at the federal, state, and local government levels. KPA helps our customers stay on top of these developments to ensure their business is safe and compliant.

Here you will find information on the federal and state rules that are soon to take effect or may have just taken effect. We cover everything HR professionals, safety managers, and other business leaders need to know and what they need to do to ensure compliance.

KPA always recommends that businesses seek legal counsel for further advice and guidance on their particular situation.

Federal Regulations to Know in 2021

From the U.S. Department of Labor and OSHA to the EEOC, check out the federal safety and compliance rules that affect your business.
View Federal Regulations

COVID-19 Resources

The pandemic put a spotlight on workplace safety. We’re reporting on federal regulatory updates and compiled the latest research, resources, and reporting to help you address COVID-19.
COVID-19 Resource Center

2021 Minimum Wage Changes

Following minimum wage changes is vital but also hard to keep track of among everything else you have to do. Here are the latest minimum wage changes that taking effect January 1, 2021.
Current Minimum Wage Chart

Wherever available, KPA products are updated with the latest government notices and posters for employers. Our consultants will help you determine if your business is compliant with the latest rules.

Interested in learning more about KPA’s products or our consulting services? Contact us!

Latest Posts on Rules and Regulations

Regulations You Need to Know in 2021

HR
There are several federal rules taking effect in 2021. Find out what you need to know from OSHA, the EEOC, Department of Labor, IRS, and Social Security Administration.
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OSHA Reporting Deadlines Are Coming Up - Are You Ready?

EHS
If you have more than 10 employees, you probably need to complete OSHA Form 300A—and the deadline is coming soon. Here’s everything you need to know.
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Does Your State Require a Safety Program? Check this Map

EHS
31 states require employers to manage workplace safety and health through comprehensive safety plans and/or safety committees. Get the details from KPA.
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2021 Minimum Wage Changes and Increases

HR
KPA has been tracking state and local minimum wage changes and increases HR professionals need to know. Here is a roundup of changes starting January 1, 2021.
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Interactive US Maps: COVID Workplace Safety Requirements by State

EHS
KPA and Fisher Phillips have created maps outlining the various state COVID-19 workplace restrictions across the US. Learn what’s required in your state.
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States that Require COVID-19 Training

EHS
Most states require or recommend employers train their employees about COVID safety. But the scope varies from state to state. Check out the interactive map.
Read More

States that Require a COVID-19 Preparedness Plan

EHS
To help you stay on top of the laws that affect your business, KPA and our friends at the labor and employment law firm, Fisher Phillips have created maps outlining the COVID restrictions in place across the US. In certain states—such as New York, Indiana, and North Dakota—employers must develop written COVID control plans, implement […]
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States that Require Face Coverings to Prevent the Spread of COVID-19

HR
Every state recommends people wear face coverings when possible. But many states require more stringent mask use to stop the spread of coronavirus. See what your state requires or recommends with this interactive map.
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Rules & Deadlines to Know This November

HR
In our monthly round up, HR professionals need to know about DOL's response to Trump's Stereotyping Order, California's changes to the Consumer Privacy Act,, the Ill. harassment training deadline, and NYC's changed paid sick and safe law.
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States that Offer Workers Comp Reductions for Safety Programs

EHS
Your state might allow you to claim a discount on your workers’ comp expenses—but you need to have a good workplace safety program in place.
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COVID-19 Response in the US: How Does Your State Rank?

EHS
A new report from the NSC’s Safe Actions for Employee Returns (SAFER) task force shows which states succeeded and faltered in managing the COVID-19 pandemic.
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OSHA’s Local Emphasis Programs and Programmed Inspections: What You Need to Know

EHS
Understanding OSHA’s Local Emphasis Programs is key to avoiding an inspection, and pricey penalties that follow. Here’s what you need to know.
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Paint Stripping and Surface Coating Regulations: the NESHAP 6H Rule

Dealers
Work with chemicals found in paint shops or plastic manufacturers? Here’s a quick primer on the 6H rule and what you can do to stay in compliance.
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Employer Visa Fees Increase; Maryland Changes 3 HR Rules

HR
Visa fees are increasing while the Labor Dept. changes opioid guidance, Maryland enacts a Mini-WARN law, and Connecticut, Georgia, Illinois, New Jersey, and Virginia make other HR-related changes.
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Five Areas OSHA & EPA are Keeping Tabs on for Ohio Dealerships

Dealers
As your strategies conducting business in Ohio during the pandemic evolve, there are some OSHA and EPA items to keep on your radar to stay compliant.
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Manufacturing Safety: OSHA’s Top 5 Most Frequent Violations

EHS
Is your company at risk for any of the most common OSHA manufacturing safety violations? Find out if your compliance & risk management program is doing the job.
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I-9 Fines Increase While California Expands "Red Flag" Law

HR
This month we've rounded up 6 changes from the federal government including increased I-9 fines and employer's rights to discipline employee conduct. Meanwhile, California changes the red flag law related to gun violence, and Colorado, New York, Illinois, and South Carolina make other HR-related regulatory changes.
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The 6 OSHA Standards that Apply to COVID-19

To help employers protect their workers and stay out of trouble, OSHA has outlined 6 federal health and safety standards that apply to the COVID-19 pandemic.
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The Latest Regulatory Changes HR Professionals Need to Know

HR
Everything you need to know from the recent Supreme Court rulings, overtime pay calculations, and I-9 verification to changes in 8 states like Colorado, Illinois, and New York.
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California Releases Sexual Harassment Training and More

HR
Every month, we put together the upcoming HR-related regulatory changes that businesses should be aware of. California released a sexual harassment training and increased paid family leave benefits.
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I-9 e-Verify Extended 30 Days, 5 States Update HR Regulations

HR
Every month we break down all of the upcoming federal, state, and local regulatory changes related to Human Resources (HR) and labor topics. Check out the latest about remote employee I-9 e-verification, and 5 states update HR regulations (Colorado, Illinois, New Mexico, Virginia, Washington).
Read More

OSHA Understands the Power of Shame - Do You?

EHS
According to a recent study out of Duke University, one OSHA press release can reduce EHS incident rates as much as 210 agency inspections would.
Read More

2 Cities Change HR-Related Regulations

Brokers Dealers HR Trucking
Although the coronavirus is ongoing, employers need to be aware of other regulatory changes taking effect outside of the pandemic. Employers in Toledo, Ohio and Dallas, Texas, should be aware of employment regulations.
Read More

COVID-19 Has Changed Some Rules Around Expired Driver’s Licenses, Form I-9, and E-Verify

HR
During the coronavirus crisis, some states are extending expiration of driver’s licenses, and those licenses may be used as List B documents for Form I-9.
Read More

What is the OSHA General Duty Clause?

EHS
Under OSHA’s General Duty Clause, employers have an obligation to protect their employees from serious hazards—even ifthe hazard is unusual or unprecedented.
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Workplace Compliance Rules for the Mountain States

EHS HR
[Updated 1/8/21] Regulatory updates for employers to be aware of in Arizona, Colorado, Idaho, Montana, Nevada, New Mexico, and Utah.
Read More

Workplace Compliance Rules for the Southern States

EHS HR
[Updated 12/3/20] Regulatory updates for employers to be aware of in Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Virginia, and West Virginia.
Read More

Workplace Compliance Rules for the Midwest States

EHS HR
[Updated 1/5/21] Regulatory updates for employers to be aware of in Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, and Wisconsin.
Read More

Workplace Compliance Rules for the Pacific States

EHS HR
[Updated 12/9/20] Regulatory updates for employers to be aware of in Alaska, California, Hawaii, Oregon, and Washington.
Read More

Workplace Compliance Rules for Mid-Atlantic States

EHS HR
[Updated 12/9/20] Regulatory updates for employers to be aware of in Delaware, Washington, D.C., Maryland, New Jersey, New York, Pennsylvania
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Workplace Compliance Rules for New England States

EHS HR
[Updated 12/5/20] Regulatory updates for employers to be aware of in Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont.
Read More

Are Employee Coronavirus Cases OSHA Recordable Illnesses? Here’s What the Agency Has to Say

EHS
How do you report an employee’s illness to OSHA when you can’t confirm it’s COVID-19? New enforcement guidance seeks to clarify for employers.
Read More
OHS Form 300 image

Employment Regulations You Need to Know in 3 States And New York City

Customer HR
Although the Coronavirus pandemic has had a huge impact on HR regulations, there are other requirements taking effect in the next month that you may need to know about.
Read More

More FAQs About the CARES Act (Coronavirus Aid, Relief, and Economic Security Act)

HR
From tax credits to the Emergency FMLA, here are a few key facts employers should know about the Coronavirus Aid, Relief, and Economic Security Act (CARES Act).
Read More

What Employers Need To Know About States' Regulatory Changes for COVID-19

HR
[Last Updated 5/4/2020] We've revamped all of our state information to make way for what employers need to know and plan for states' regulatory changes for reopening.
Read More

Federal COVID-19 Regulatory Updates

Dealers EHS HR
[Updated 12/21/20] KPA breaks down COVID-19 related federal regulations, including a tax deadline extension, and more.
Read More

How the Families First Coronavirus Response Act Impacts Employers

EHS HR
The Families First Coronavirus Response Act provides paid leave to employees forced to miss work because of the COVID-19 outbreak through an emergency expansion of the Family Medical Leave Act (FMLA) and a new federal paid sick leave law.
Read More

March 2020: California Releases Coronavirus Guidance And More

HR
Every month we break down California's regulatory changes. This month California released coronavirus guidance in addition to employer security screenings.
Read More

March 2020: New I-9 Form Out Now; Plus More HR Regulatory Changes

HR
Every month we break down all of the upcoming federal, state, and local regulatory changes related to Human Resources (HR) and labor topics. Check out the CDC's employer guidance about the coronavirus and 7 state/local governments are making employment-related changes.
Read More

Best Practices for Aerosol Can Disposal Under the EPA’s Universal Wastes Rule

EHS
Aerosol cans? More like aerosol can’ts—as in you can’t simply throw them away, you can’t ignore them, and you can’t afford to let them become sources of safety and compliance risk.
Read More

California Updates Four HR Related Regulations

HR
California updates and releases posters, answers sexual harassment training questions, and more.
Read More

8 State and Local Governments Make HR-Related Regulatory Changes

HR
Every month we breakdown the upcoming legislative and regulatory deadlines about labor and human resources (HR) you need to know. This month, we have updates from Colorado, Connecticut, D.C., New Jersey, Ohio, Pennsylvania, New York, and Washington.
Read More

Federal Government Makes 13 HR-Related Regulatory Changes

HR
Every month we breakdown the upcoming legislative and regulatory deadlines about labor and human resources (HR) you need to know. Looking ahead to the rest of February and March, we’ve got updates from OSHA, the Department of Labor, and the National Labor Relations Board.
Read More

How To Handle a A Workers' Compensation Claim and FMLA

HR
This January we're covering hot HR topics for 2020. One area is accommodation laws, including the Family and Medical Leave Act. Question: Does an employee have to use FMLA at the same time as workers’ comp time?
Read More

New Year, New Regulations: What to Expect for HR on January 1, 2020

HR
We've rounded up all of the HR regulations taking effect January 2020, including the release of the 2020 Form W-4, the overtime rule change, and updates from 15 states.
Read More

California November 2019 HR Updates

HR
This month covers legislation requiring public companies have women represented on the Board of Directors.
Read More

November 2019 HR Updates

HR
This month details new rules and proposals on drug testing unemployment applicants, tip pools, electronic 401k disclosures, and state updates from Connecticut, New York City, and much more!
Read More
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California October 2019 HR Updates

HR
This month covers expanded employer protections with a new limit on employees seeking back pay
Read More
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October 2019 HR Updates

HR
This month details the expanded overtime qualifications, clarifications on FMLA and paid leave, state updates from Massachusetts, New Jersey, New York, and Oklahoma, and much more!
Read More
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How to Record and Report Workplace Injuries and Illnesses to OSHA, in 3 Steps

EHS
In the interest of helping you protect your workforce & bottom line, here’s a 3-step plan for recording and reporting workplace injuries and illnesses to OSHA.
Read More
worker with arm in cast

OSHA Recordkeeping: Do You Really Need to Do It?

EHS
OSHA reporting and recordkeeping may not seem as urgent as an unconscious employee or a toppled forklift, but they’re vital to any safety management program.
Read More
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California September 2019 HR Updates

HR
Check out what you need to know about the deadline extension for anti-harassment training, arbitration, and meal breaks.
Read More
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September 2019 HR Updates

HR
Check out what you need to know about the expired I-9 form, the revised 2020 W-4 Form, expanded FMLA to special education meetings, and several state updates
Read More
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California HR Update, August 2019

HR
Covering timely state legislative employment updates, this month we focus on a court decision upholding employer's information on wage statements.
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August 2019 HR Updates

HR
Check out what you need to know, including truck driver compensation and EEO-1 Component 2 data submission guidance to help you stay on top of HR, the right way.
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July 2019 HR Updates

HR
Check out what you need to know, including arbitration agreement mandates, upcoming Form W-4 for 2020, paid family and medical leave, to help you stay on top of HR, the right way.
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California HR Updates, June 2019

HR
This blog post covers timely state legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way.
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June 2019 HR Updates

HR
Check out what you need to know, including mismatched social security information letters and new independent contractor restrictions, to help you stay on top of HR, the right way.
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May 2019 HR Updates

HR
Check out what you need to know, including a new deadline for EEO-1 pay data and class arbitration agreements, to help you stay on top of HR, the right way.
Read More
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April 2019 HR Regulatory Updates

HR
This blog post covers timely federal and state legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way. Click on the federal topics or state names below to catch up on the latest news. Federal Updates Proposed Overtime Rule, Comments Due […]
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California April 2019 HR Regulatory Update

HR
This blog post covers timely state legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way.
Read More
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California March 2019 HR Regulatory Updates

HR
This blog post covers timely state legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way.
Read More
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California February 2019 HR Regulatory Updates

HR Trucking
This blog post covers timely state legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way. California California Breaks Don’t Apply to Interstate Truckers Who? Business with fewer than 50 employees and exempt employees under the Fair Labor Standards Act […]
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February 2019 HR Regulatory Updates

HR
This blog post covers timely federal and state legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way. Click on the federal topics or state names below to catch up on the latest news. FEDERAL Updates ACA Exemption for Contraception OSHA […]
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January 2019 HR Regulatory Updates

HR
This blog post covers timely federal and state legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way. Click on the federal topics or state names below to catch up on the latest news. FEDERAL Updates Removal of ACA Uninsured Penalty […]
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November 2018 HR Regulatory Updates

HR
This blog post covers timely federal and state legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way. Click on the federal topics or state names below to catch up on the latest news. FEDERAL Updates Is the EEOC Planning an […]
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November 2018 California Regulatory Updates

HR
CALIFORNIA UPDATE Heads Up! Emergency Recordkeeping Regulation: Submit 300A Forms by December 31, 2018 Effective Date: December 31, 2018 As part of Assembly Bill 2334, California’s Division of Occupational Safety and Health (Cal/OSHA) released Emergency Regulatory Action on Recording and Reporting of Occupational Injuries and Illnesses. This means that even if federal OSHA makes electronic reporting […]
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October 2018 HR Regulatory Updates

HR
This blog post covers timely federal and state legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way. Click on the federal topics or state names below to catch up on the latest news. FEDERAL Updates DOL Introduces Resources for Employers […]
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October 2018 California Regulatory Updates

HR
CALIFORNIA UPDATES This blog post covers timely California legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way. https://kpallc.wpengine.com/hr-management/california-pay-requirements-de-minimis/ Unionized Construction Employers Exempt Under PAGA Effective Date: Applies to all valid collective bargaining agreements in effect anytime before January 1, […]
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September 2018 HR Regulatory Updates

HR
This blog post covers timely federal and state legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way. Click on the federal topics or state names below to catch up on the latest news. FEDERAL Updates Final Expiration Date for Updated […]
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September 2018 California Regulatory Updates

HR
CALIFORNIA UPDATES This blog post covers timely California legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way. Click on the topic below to catch up on the latest news. Berkeley Increases Minimum Wage, Effective October 1 San Francisco Amends Ban-the-Box, […]
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August 2018 HR Regulatory Updates

HR
This blog post covers timely federal and state legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way. Click on the federal topics or state names below to catch up on the latest news. FEDERAL Updates Alert: FMLA Updated Forms DOL […]
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August 2018 California Regulatory Updates

HR
  CALIFORNIA UPDATES This blog post covers timely California legislative employment updates. Check out what you need to know and gain compliance tips to help you stay on top of HR, the right way. Click on the topic below to catch up on the latest news. Update: Federal Immigration Law to Give Notice to Employers Prior […]
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July 2018 California Regulatory Updates

HR
CALIFORNIA UPDATES  New National Origin Definition Broadened to Curb Workplace Racism National origin discrimination protects individuals who were either born in or have ancestry from a country outside of the United States. Under Title VII of the federal Civil Rights Act of 1964, the Equal Employment Opportunity Commission (EEOC) regulates discrimination for private sector employers […]
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July 2018 HR Regulatory Updates

HR
FEDERAL Trump’s Travel Ban Approved The U.S. Supreme Court approved President Trump’s travel ban stating that the President is within his rights to restrict travel for national security reasons. Court’s struck down the argument that the ban was to discriminate against Muslims, ruling that it did not violate Constitutional Law. You may want to caution […]
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June 2018 California Regulatory Updates

HR
CALIFORNIA UPDATES  Classifying Independent Contractors As we reported last month, California employers must now classify independent contractors using the new A, B, C test. To classify now as a 1099 independent contractor, workers must be: A. Working independently, free of employer control and direction. B. Perform work that is outside the usual course of the employer’s […]
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June 2018 HR Regulatory Updates

HR
FEDERAL Federal Family and Medical Leave Based on requirements under the Paperwork Reduction Act, the U.S. Department of Labor submits their existing FMLA forms to the U.S. Office of Management and Budget (OMB) every 3 years for an audit. The OMB is filing 30-day extensions for these FMLA updates and we could see more in […]
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May 2018 California HR Regulatory Updates

HR
CALIFORNIA UPDATES Ninth Circuit Court: Changes Federal Pay Equity Rules The U.S. Court of Appeals for the Ninth Circuit recently ruled on Rizo v. Yovino, a case that originated in California. Through its latest interpretation of the Equal Pay Act of 1963, it found that state employers can’t use prior salary history to justify a pay differential between male […]
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May 2018 HR Regulatory Updates

HR
FEDERAL UPDATES Paid Leave Tax Credit FAQs Between January 1, 2018, and December 31, 2019, under a new section (45S) of the Internal Revenue Code, employers that voluntarily offer qualifying employees up to 12 weeks of paid family and medical leave may claim a tax credit for a portion of the wages paid during an […]
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April 2018 California HR Regulatory Updates

HR
CALIFORNIA UPDATES California OSHA Violations May Come With Civil Penalties A civil penalty is a monetary penalty, not a criminal punishment, that a court may order an individual to pay as restitution for wrongdoing. In Solus Industrial Innovations, LLC v. the Orange County District Attorney’s Office, the California Supreme Court unanimously ruled that prosecutors could […]
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April 2018 HR Regulatory Updates

HR
FEDERAL UPDATES H-1B Filing Season Begins Reminder: Starting April 2, 2018, employers must submit H-1B visa extension of stay petitions. With only 65,000 H-1B regular cap visas and 20,000 H-1B Master’s visas permitted, the U.S. Citizenship and Immigration Services (USCIS) may stop accepting employer applications as early as April 6. If you haven’t already, overnight […]
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